Immigration Documents Explanation

Passport

 

 


A passport is a travel document, usually issued by a country's government, that certifies the identity and nationality of its holder for the purpose of international travel. Standard passports contain the holder's name, place and date of birth, photograph, signature, and other identifying information.

Once you enter the U.S., the important thing to remember about your Passport is to keep it valid at all times.  For some of you, you can renew your passport at an embassy or consulate in the U.S., and for others you will have to return home to get it renewed.  Always be mindful of the expiration date.

I-20 DS-2019

What is an I-20? (For F-1 Students Only)

An I-20 is an immigration document for F-1 status students. You will use your first I-20 to apply for an F-1 student visa and to enter the U.S. You must keep the I-20 throughout your time at KU. The I-20 indicates your basic biographical information, your major and estimated length of study, School Name, SEVIS ID number, and financial information.

What is a DS-2019? (For J-1 Students Only)

A DS-2019 is an immigration document for J-1 status students. You will use your first DS-2019 to apply for a J-1 visa and to enter the U.S. You must keep the DS-2019 throughout your time at KU. The DS-2019 indicates your basic biographical information, your major and length of study, school name, SEVIS ID number, and program sponsor.

How do I get my I-20 or DS-2019?

Undergraduate Students

After you are admitted to the University of Kansas, you will be required to login to our iHawk system to complete several electronic forms to get your immigration document. Instructions for accessing our iHawk system will be emailed to you after your admission. Please check your email often. Only after you have completed all of the required e-forms in the iHawk system will the ISS Document Specialists review your documentation. You may be contacted by ISS if additional documentation will be required before we can issue your I-20. After you have completed all required e-forms in iHawk, and submitted any requested additional documentation, the ISS Document Specialists will create your immigration document.

Graduate Students

After you are admitted to the University of Kansas, you will be emailed your admission letter. On the admission letter, you will be asked to accept your admission offer. After you accept your admission offer, you will be required to log into our iHawk system to complete several electronic forms to get your immigration document. Instructions for accessing our iHawk system will be emailed to you after you accept your admission. Please make sure to check your email often. Only after you have completed all of the required e-forms in the iHawk system will the ISS Document Specialists review your documentation. You may be contacted by ISS if additional documentation will be required before we can issue your I-20. After you have completed all required e-forms in iHawk, and submitted any requested additional documentation, the ISS Document Specialists will create your immigration document.

Note: J-1 students who have a Program Sponsor other than the University of Kansas will receive their DS-2019 from their Program Sponsor (IIE, Fulbright, U.S. Department of State, etc.)

I-20 or DS-2019 Mailing Options

Undergraduate Students

You must complete the ‘Document Delivery’ e-form in the iHawk system to inform ISS of your mailing options. There are regular and express options available. Please refer to the e-form for more information.

Graduate Students

Your immigration document will be express mailed to you free of charge by the Graduate Admissions office.

AEC (Applied English Center), Study Abroad Exchange Students, AAP (Academic Accelerator Program), MAP (Masters Accelerator Program)

The office you applied to will mail your immigration document to you.

Student Visa


What is a Visa?

A visa is a document issued by the U.S. government, usually at an embassy or consulate outside of the United States. This allows you to present yourself at the Port of Entry and request to be let in.

What are some common Visa types?

Student Visa

Most students will either get an F-1 (student) or a J-1 (exchange visitor) visa.

Learn more about Student Visa Types

Tourist Visa

If you enter the U.S. with a tourist visa (B-1/B-2) or under the Visa Waiver Program that your country has with the U.S., you CANNOT LEGALLY ATTEND SCHOOL.

Where and how do I apply?

Each embassy or consular post has their own visa application procedures and processing times. Be sure to read the web page for the post where you will be applying for the specific instructions for that location.

Documents Needed to Apply for a F-1 Student or J-1 Exchange Visitor Visa

In general, to apply you will need:

  • Form I-20 (for F-1) or Form DS-2019 (for J-1)
  • Passport
  • Proof of financial support
  • SEVIS fee receipt
  • Photos
  • Visa application fee
  • Online visa application forms

Check Visa for Accuracy

Check your visa for accuracy (name, date of birth, visa type – such as F-1 or J-1), and request a correction immediately if you find any errors.

Special Information for Canadians

Canadian citizens do not need a U.S. visa, but they must present a valid passport, proof of finances, I-20 or DS-2019, and SEVIS fee receipt at the U.S. port of entry.

 

 

SEVIS Logo

Note - Applicable only to F-1 and J-1 Students


What is SEVIS?

SEVIS stands for Student and Exchange Visitor Information System This system is used by the U.S. government to collect and maintain information about F and J status international students and their accompanying dependents during their stay in the U.S. All students who have an initial attendance I-20 Form (F-1 students) and most students who have a “begin a new program” DS-2019 Form (J-1 Students) must pay a SEVIS fee to the US government before they can apply for a visa.

New Students to the U.S.

All students who have an initial attendance I-20 Form (F-1 students) and most students who have a “begin a new program” DS-2019 Form (J-1 Students) must pay the SEVIS fee to the US government before applying for a visa.

Students currently in the U.S.

Students currently studying in the U.S. usually do not have to pay the fee again. The fee is tied to the SEVIS ID number and as long as the student has maintained status, the SEVIS record can be transferred to KU without the student repaying the fee.

How do I pay the fee?

Submit Form I-901 and pay the SEVIS Fee.

Frequently Asked Questions

If you are not sure if you need to pay or need to have the fee transferred from one SEVIS record to another, please visit the government’s FAQ page.

I-94 Arrival-Departure Record


What is an I-94?

Your I-94 tracks your arrival and departures from the U.S.  It also says what status you were admitted to and how long you’re able to stay.  

Note : Your I-94 becomes available AFTER you enter the U.S.

How do I find my I-94?

Once you arrive in the U.S. your I-94 Document will be available on the government website. Please print the document once you arrive in the U.S. Legally, you are required to carry your I-94 with you at all times. Upon arrival, you may visit the following website to retrieve your I-94.

You will get a NEW I-94 with a NEW admission number every time you enter the U.S. You should have the letters “D/S” on your I-94, which mean that you are admitted to the U.S. for the “Duration of Status”, or for as long as you are maintaining status – this is typically the time that it takes for you to complete your degree/program.

Find Your I-94 Record

Note: Your I-94 becomes available AFTER you enter the U.S.


Presidential Executive Order Update & Information

Message from Associate Vice Provost Charles Bankart regarding Supreme Court Decision on Trump Executive Order

State Department Cable regarding Implementing the Executive Order

International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist
 
International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist
International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist
International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist
International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist

Travel Advisory for Nationals of Certain Countries Pursuant to Executive Orders--NAFSA

International Students Dodge Trump’s Partly Reinstated Travel Ban, but Concerns Persist--The Chronicle

Information related to the March 6 Executive Order

Information related to the January 27 Executive Order

 

 
 


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